Administrative Assistant at a Fire Protection Engineering Firm

CCI is the employer for you! We have created a positive culture where employees thrive and grow in their careers. Our employees feel pride over our amazing accomplishments. Click on the company website (www.codeconsultants.com) to see completed projects at the World Trade Center, IKEA, St. Louis Old Courthouse, and River City Casino.

What are you waiting for? Join the company you've always wanted to work for.

Why You Should Join the CCI Team:

• Full Time work with hybrid scheduling
• 401(k) with exceptional Company match
• Bonus potential
• Outstanding Medical and Dental Plans
• Company paid Vision, Short-Term Disability and Life Insurance
• Up to 4 Weeks of Paid Time Off within a full year of service
• 10 paid holidays
• Tuition reimbursement
• Growth and development opportunities
• Engaging work environment

As a member of the CCI team, your responsibilities will include:

• Professionally supporting assigned technical staff while working as a team player with all members of the firm in order to maintain an effective and productive environment.
• Accurately and efficiently producing letters, memos, specifications, spreadsheets, and other documents using Microsoft Word, Excel, PowerPoint, Outlook, Bluebeam, and Deltek Vantagepoint.
• Preparing correspondence and drawings for overnight delivery, courier, or distribution.
• Managing information for large commercial building programs including filing of paper and electronic documents, drawings, emails and other client and project related information.
• Updating company database with client and project related information.
• Maintaining project schedules, project status and project close-out.
• Making travel arrangements and preparing itineraries for assigned technical staff as directed.
• Maintaining Outlook calendars of assigned staff including meetings, appointments, training, and travel.
• Maintaining travel and expense receipt records and assisting with expense reporting.
• Coordinating breakfast or lunch for training or staff meetings.
• Routine front desk back-up for lunches and occasional days when the receptionist is out of the office.
• Contributing to the general productivity of the support staff team through close interaction and coordination of workload, as well as assisting other administrative support staff with overflow.
• Maintaining a professional attitude and work ethic, thereby contributing to the overall image of the firm.

Ideal candidates will possess the following:

• Strong computer skills including proficiency in Microsoft Outlook, Word, Excel, PowerPoint & Bluebeam.
• Exceptional organizational skills, with the ability to multi-task, perform under pressure, and manage multiple deadlines.
• Outstanding written and verbal communication skills with strong attention to detail and positive attitude.
• Candidate must be a motivated self-starter, capable of working independently and as part of a team.
• Attention to detail.
• Strong verbal and written skills and the ability to communicate professionally with all levels of the CCI team and clients/vendors.
• Ability to handle confidential information.

Code Consultants, INC. is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.

Current Openings for Administrative Assistant at a Fire Protection Engineering Firm Jobs at Code Consultants